EndNote X7.2: Library Sharing The free X7.2 update for all EndNote X7 users
brings two significant enhancements. An EndNote X7 user can now share a library with up to 14 other EndNote X7 users for a collaborative group total of 15 members. All members will have Read-Write access to the entire library: references, attachments, PDF annotations, and groups. All EndNote X7 users now have unlimited storage for file attachments in their EndNote online accounts. The previous 5 GB limit has been removed. This video covers the library sharing scenario for a group of three EndNote X7 users: William, based in New York City, sharing his library on a Windows machine with two collaborators, based in Sydney, both using EndNote for the Mac. Please note that library sharing requires that all users have the X7.2 update and the person sharing the library must sync the library with EndNote online first. Library sharing involves two simple steps:
sending and accepting an invitation to share a
library. With his library open in EndNote X7, William uses the Sync button in the toolbar to sync his library with EndNote online. Once the library has finished syncing, William then invites his group by using the Share command in the File menu of EndNote or by clicking on the Share Library button in the toolbar. William enters the email addresses of his collaborators, who will then receive email invitations to access his library. At any point in time, William can return to this Share dialog to invite additional collaborators use the Remind option for invitations that are still pending or use the Remove option to revoke sharing for any member. Members of William’s group will receive email invites to access his shared library. If a group member accepts, they will be directed to a webpage where they can sign into their existing EndNote online account. If they don’t have an EndNote account, they can set one up at this time. A message will appear confirming the library has been shared and can be accessed in EndNote X7. Members of William’s group can access his library by using the Open Shared Library command in the File menu of EndNote. All group members will have Read-Write access to the entire library. Changes made to references, attachments, PDF annotations, and Groups will be synced for all members to see. William will make backups of his library by using the Compressed Library command in the File menu of EndNote. For EndNote users collaborating as a group, library sharing is finally here! If you don’t have EndNote, or are using a previous version, you can download the 30-day EndNote X7 demo and try library sharing today.