Encounter the Past The Indiana State Library’s Digital Collection 9 25 2018

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good morning my name is Kara Cleveland
and I’m the supervisor of the Indiana State library’s professional development
office I will be the host and question moderator for today’s webinar
encountering the past the Indiana State library’s digital collections presented
by Chris Marshall digital collections coordinator for the Indiana collection
at the Indiana State Library a few housekeeping items before we start if
you are having sound issues during the webinar please see the sound issues box
just below the chat box on the left-hand side of your screen if there’s a global
sound issue we will announce it in the chat box if you’re unable to resolve the
sound issue you’re experiencing we are recording the webinar and you can watch
it offline after it has ended again if there is a global sound issue we will
make an announcement in this chat box on the left hand side if you have a
question just type it in the chat box on the upper left side of the screen a
Chris will be answering questions at the end of the webinar
and today’s session is worth one TLEU and your certificate will be available
for download at the end of this webinar also today’s webinar will be recorded
and archived after the webinar has been transcribed it will be available on the
Indiana State library’s archived webinars page for weekly updates on
upcoming trainings and to learn more about what’s happening in libraries
across the state please subscribe to the Indiana State library’s enewsletter the
Wednesday word and check our continuing education website for other professional
development opportunities and now I am happy to turn the presentation over to
Chris good morning I’m Chris Marshall I am the as she’s already told you I’m the
Indiana divisions digital collections coordinator and I just want to start out
by giving you a little bit about you know what this presentation is about
I was actually out to dinner with a group of friends some of whom were
school librarians and I got to talking about what I do and of course they kind
of got interested and wanted to know what kind of stuff I do and they’re
always talking about you know how they’re trying to find primary sources
and things like that so a lot of the answers or what I’m going to be talking
about are answers to their questions and so I decided to form a PowerPoint and
see if it helps anybody else out there in the world so basically what I’m going
to do is talk about the Indiana State library’s digital collections some of
the things we’re doing where you can find primary sources talk about some
things that really I kind of geared this little towards school librarians but there
gonna be some things that you’re gonna be like yeah I don’t think my kids need
to know about copyright but I threw it in there anyway so if there’s anybody
beyond school librarians you know you can you know use that information if you
want if not so this is just kind of an introduction to what we’re doing what
kinds of projects we’re working on also take a look at content DM which a lot of
you know digital collections use contentdm
there’s a lot of stuff that you can do with contentdm so I thought I’d point
some of that stuff out as well and so hopefully you’ll you know take away
something from this from this webinar if not you know what you’ll easily get is a
TLEU so anyway let’s let’s get started so encounter the pass is the name of our
website so when you go to our website and look for our digital collections
you’re gonna notice that encounter the past is the title and we’ll be taking a
look at the at the website as we go through so the Indiana State library’s
digital collections we have maps manuscripts Bible records trade catalogs
our state library collection includes a variety of materials for researchers to
come in and use we have you know twelve over about 120,000 printed
volumes we’ve got like you know eleven thousand
maps there’s tons of rare books and manuscripts there’s lots of genealogy
materials so the State Library has a lot to offer I’ve only been here for a year
and a half and I am amazed at the amount of stuff that this place has so I keep
digging through things looking for things for us to digitize coming up with
ideas for projects etc so there’s just a variety of materials and of course it
makes it very difficult when you’re just going through the drawers and drawers
and it’s like I want to digitize this I want to digitize that so we have a lot
to choose from so we try to find materials that can be used in classroom
settings for research general use or if you’re an insomniac and you need some
late-night browsing we also you know offer that kind of browsing as well
so we have a continuing growing collection of materials and we add to it
every month I think last month I added over 8
no it wasn’t quite over but close to 800 individual scans so we’re just you know
I’m just continually scanning materials and adding in fact this item here is an
item that I dug out and I’m like wow this is kind of cool the 50th annual
convention of the Indiana State Teachers Association from 1903 and we have a nice
run of their programs so you can find this in our collections now so you know
as teachers if you’re interested in seeing what they were teaching back in
1903 I was kind of interested to see that they were having their convention
on December 29th I’m sure you would all be enthused today to go to a convention
on December 29th I’d be like no I especially like the ones that were on
December 26th I’m like forget you so you know 1903 a different time period so but
you know how do we decide you know I got a question you know how do you decide
what you’re gonna put in with such a large collection of materials we do have
to be selective on what we digitize so a lot of it is based on some of the
questions that you see here is it rare recently digitized in 1850s an Indianapolis
map which is extremely rare and it was a very fragile and so we took
some time to do that and post it we couldn’t find it anywhere
else not even at the Library of Congress so our Maps librarian was just enthused
that we were able to get this done and put up what’s the condition for example
the 1850s map was in a dozen pieces if not more actually I think it was more
than a dozen pieces so it had to be pieced together we had a lot of work
that had to be done just to get it ready to go you know how fragile is that it
kind of goes along with the condition I’ve handled things that I thought for
sure that they were gonna fall apart in my hands as we went along
is it a current or popular topic we have some Centennial’s
coming up or we are actually in the middle of the centennial for World War
one so we are looking at things like that and then things like you know what
would genealogists use I put up some materials that I’m pretty sure that you
know if we get some good advertisement genealogists would be like all over it
if they’re looking for family members or you know people work places and there’s
you know like if they worked at a business or something and we have like
company newsletters things like that so those are some of the questions that we
ask ourselves as many as well as many others like you know how could students
use this how could you know high school students uses in their papers research
college students you know people who are researching specific topics and we’ll
have Rey Boomhauer coming in doing a research topic you know is there
something there that you know he might use so and sometimes I do find myself
digitizing things that people actually came in and used the Colonization
Society which was big in the 1840s and 50s in Indiana just had a gentleman in
using them I’m like let’s scan some of the stuff and put it up it’s rare it’s
you know popular topic at the moment seems like so so when you go to our
website before you do this whoops go back see where is my Oh quit going
forward hang on we got to find where’s the bar to get me to the let’s just show
so let’s go to the website so here’s our website Indiana State Library when you
go to our website we’ve got them all nicely laid out right here you’re
probably familiar with inspire a very popular database we just have Indiana
legacy is now popped up on here the Hoosier State chronicles Indiana memory
I’ll talk a little bit about that at the end our collections and services and
then here’s a button for the Indiana State libraries digital collections
encounter the past ever growing number of digitized items from the Indiana
State library’s collection so this is what our website looks like we have
several different topics that have been pulled out tray catalogs genealogy
artwork work broadsides and then we have this nice you know latest additions that
have been added some of them do not look very enthusiastic you get this plain
brown book cover but it’s actually probably the eighteen one of the 1820s
Indiana Acts law books some of them look more enthusiastic but we do the best we
can so this is what our website looks like and there’s lots of various ways
you can go in and look for things go back to the slideshow we talked about
that so how do we find this stuff this is you know pure you know basic simple
you know type of google search you know searching our digital collections is
easy the best way is to literally start putting your search terms into the box
when I started you know working here I started messing with and actually I mess
with this collection long before I started working here
working at the public library you know I’ve just literally go in and put in the
keywords so you know there’s so the fewer words you get the more hits you will get
for example you know we try putting in Columbus the city and not the guy you
should get about over 240 results maybe more if we’ve added new materials so
when you’re looking you know you you search twenty collections if you notice
up here you know it says twenty collections and that was just putting in
in Columbus and you see you’ve got 243 results 13 lucky pages but then a you
know if you just add the word map you should get just over 20 results so if we
go back and we actually do it so we put in Columbus so we get a lot of of
different things so some things may not necessarily be related to Columbus so
the first one is a map of Columbus then some of these others I’d have to look
and see I’m not sure who the great lady’s graduating class is Lincoln
Orinoco shops was a company in Columbus Indiana the Morton echo as far as I know
has nothing to do with Columbus and then for some reason we get the Franklin
County Courthouse in Columbus Ohio so as you can see there’s quite a bit a
variety of materials that come up now if we go back and you know hopefully we put
in Columbus and we put in map hopefully we’ll get something a little bit more
you know specific so be aware that we do have that keyword searching because
they’re searching over all of these and you can go through all 27 and 77 I’m
sorry 77 collections and click andrii click but you know here for example
comes up to Columbus map now we got a whole different and the John
Tipton papers I’m not sure there’s probably a map in Columbus in there so you know there’s just a variety of
things that will will come up okay so oh yeah so you
know something to remember when you are looking at results they’re not all about
Columbus nor are they all maps so it is really keyword searching so if you’re
trying to show kids you know this is something that you can explain I think
this is pretty basic you know stuff that they would run then to Google and try
there as well even I would run to Google you know it’s right who knows so but you
usually the best results are at the top and it looks like I’m pretty sure we
have more than one map of Columbus but I could be wrong so you know that’s just
something to remember so you can do the advanced search screen as well here you
can find another you know can find other searching options such as all of the
words any of the words the exact phrase none of the words oh and I have a
misspelling right here right off the top oh I hate that
you can also see the fields that you want to search as well as add another
field if you want what that basically means is when we go back over here we
can do the advanced search let’s go back to the game and it’s kind of tucked out
right there just kind of hiding out this is where you can really do some more
searching you can add another field so you can add up to four boxes and this is
where no you can only do four and this is where you could really do you know
all the words any of the words the exact phrase none of the words it kind of
makes me wonder you know do we even do boolean searching anymore it seems to
have gone away you know as as Google begins to take
over our world you know searching it seems like it you know you might not
have to and you can and or over here you can also select all the different fields
you know maybe you want to search your subject terms you want to do a title
search or description so there’s a variety that you can do and
you can also see what collections are being searched doing here as well this
is where you can go in and you know define what ones you want to look at now
one of the things I want to point out and this seems to be something that
confuses a lot of people and I’m going to be honest it confuses me as well
sometimes it’s like what’s going on here the first time I started using this I
was like are these Indiana State Library collections or what are these other
collections that are hanging out there I want to point out that the ones that you
see check marked are the collections that are at the Indiana State Library these
are the ones that we have created and do the rest of these are ones that Indiana
memory has gone out and digitized and host on our site so that’s why they all
show up there so when we get to you know actually go into the state library’s
collection and look you’re not gonna see all of these and it’s gonna be like I
know that I saw this in the Athletic Association handbook and now I can’t
seem to find it so that’s something to bear in mind and I’m gonna show you how
you can find some of those because it does get a little confusing right there
and because yeah one time I was looking for the Athletic Association handbooks
and I’m like I’m not sure I went through a time warp or anything but I’m sure
that I saw that and now it’s gone so be aware that there are all these other
collections that you can also search and this is interesting I don’t know why
this one is not this is one of ours but it’s not clicked on so so bear that in
mind as you’re looking through the collections because maybe you do want to
go through and uncheck some of these and say you know we’re just looking for you
know this this and this you know we just want to look at the education Indiana
and look at the arts and entertainment so you can go in and uncheck and recheck
and you know check as many as you like or
it would be it a little bit hard to go through and uncheck everything so I can
show you how to go through so we can do the advanced search as well on here okay
where am I going next that’s always the question okay so yeah so there is the
really nice advanced search so for example if you see on here I went in and
you know I’ve gone into the Civilian Conservation Corps newsletter which
sometimes can be very hard to search you type in Limberlost Ledger and you can
do the exact phrase which is what I’ve done here and it will literally bring up
just the issues of the limber lost Ledger hmm but we have some other great
options on here if you literally want to just do some browsing and get an idea of
what we have you can click on the A to Z from here you can go and browse
individual collections so this will give you an idea of all the collections that
we have and we do have a long list and we are adding some more whoops our current collections we have the arts
and entertainment the CCC newsletters which really focus quite a bit on the
state parks the company new company employee newsletters was amazed to find
when I came here that we had this collection of all these newsletters from
these companies across the state I was like wow this is but I’ve never seen it
anywhere else so that was quite interesting so those two as well as in
education Indiana are ones that we’ve recently added highlights of the ISL
manuscripts collection we’ve got the John Tipton collection we’ve got women in
hoosier history we’ve got a photographic collection there’s oral
history there’s broadsides they’re just a variety of collections so when you’re
looking at the website here it is the A to Z list so you can click on you know
the individual is like oh what’s this and you can actually click on the
individual one the Civilian Conservation Corps
or LGBTQ history Indiana authors and their works on and on here’s the indiana
historical print collection which is kind of this hodgepodge of materials
that really don’t fit into any of the other categories it’s great a broadside
collection if you’re looking for visuals genealogy collection small manuscripts
the maps which just seems to keep growing I’ve added a lot of maps since
I’ve started here very popular collection the photographs another very
popular collection trade catalogues which are kind of the advertisements
like come by our New Marmon car or come by our you know farm equipment the
kind of advertisements women in history that’s a new one that we’ve added and
we’re getting ready for the suffragettes Centennial is coming up and of course
we’re in World War one at the moment the centennial of that another one that’s
coming down the road is the Indiana Indianapolis Bicentennial in 2020 so
we’ll be adding some more collections so you know keep checking back you never
know what we’re gonna add oh there’s some great stuff on the monument and the
Indiana women’s prison if you’ve got anybody doing research on that so you
can take a look at our our list of what we have so and when you click on one of
these collections for example if you click on education Indiana you’ll get an
overview of what you can find so there’s recent additions here on the
side to see what kinds of things we’ve added here we have just a nice scroll
kind of advertising here’s something interesting here’s you know something
that we just added or it’s in the collection and then about the collection
of kinds of things that we have in this collection for example we have a lot of
annual reports from the Superintendent of Public Instruction that we’ve been adding
there’s school directories we’re not so much focusing on yearbooks that seems to
be a very popular topic amongst individual libraries across the state or
doing their yearbooks for local I know the Indianapolis Public Library here has
done this huge push for yearbooks so we’re not really doing as much here well
if we do any we’ll focus on schools that have closed colleges that are no longer
in existence reports from the Indiana State Teachers Association we have a
huge run of those so we’re looking at a variety of things there another option
for browsing is by topic so you know if you go back to our you know web page you
see the by topic what happens when you click on this you get literally topics
now we have created topics interested in railroads you know we got you know you
can click on that and it will bring up the railroads here’s the World War one the
Civil War spanish-american war so if you’ve got kids who are looking for you
know their topic is you know the railroad that ran through you know
whatever city you’re in say you’re you know in Greensburg or you’re and there’s
a railroad that got you know went through there and they want to do a
project on railroads or trains especially if you’re down like what is Metamora you know the train that runs through there so you know when you
click on those you do get you know you get it was like where am I going
oh yeah we’re going to the topics so these are the different topics that we
pull together so if you’ve got somebody who’s interested in I don’t know the
influenza is really you know big at the moment – its kind of the anniversary of
that so if we click on health and medicine you just get a list of
materials so you can go through and see if there’s you know what kinds of stuff
we have a deal with health and medicine it shows different different items as
opposed to you know like I said when we click on just one of these topics Oh
here’s the education again this is where you get the screen that I showed you
that shows you know what’s the what’s the collection have in it you know
what’s in here I recently added these the clothesline which is something that
was done here blocks in Indianapolis with a bunch of high school students
it’s really funny to look at it’s fun to see all the fashions so if you’ve got
somebody who’s interested in fashion and you know design or whatever might be
worth looking at the other thing that you couldn’t see on the screen on the
other screen okay it disappear thank you is this area down here as I point to it
and you can’t see me pointing at it with my finger so I’ll use this browse the
suggested topics so if you’re looking for education periodicals or high school
and college newspapers Ridgeville college is a collection that we did so
we have a lot of those this is a good one that really shows an example of what
we have – these are the collections of newsletters that we have from the
companies and then the Civilian Conservation Corps this is a list of all
the ones that we’ve added and this list just continues to grow I just added the
limber lost ledger just very interesting to see what the CCC was doing during the
1930s creating our state parks and doing all kinds of work around the state so
you can find those kinds of lists okay where was I
education Indiana let’s go back to the PowerPoint I always talk about the topic
so that is a way that you know students can you know just go through and see
what kinds of things are there a lot of primary sources you know when I’ve dealt
with kids in the past they’re you know always coming saying I need primary
sources and in the digital world I have yet to meet you know any students that
say our teachers say we can’t use online well you know
I’m hoping the teachers are starting to have a little bit different attitude
yes there are lots of fun things out there that you’re can use online
it’s just not all you know somebody’s website that they put together we
actually have some good quality stuff going on ah and doing research papers
so the topic section is a great place to find primary sources I was just talking
about this and I never got my slide so in the topics collections we have the old
together you know materials you know for example I mentioned automobiles and it
just it pulls together from all of the collections so there’s lots of
collections that it’s pulling from so for example in this one I’ve just cut
and pasted what I found for automobiles we have you know there’s 16 page pages
worth of stuff so and last but not least is the map this is great if you are in a
certain area of the state and you want to know what kinds of stuff is for that
area so somewhere under all those pins is the state of Indiana there’s actually
an outline there with with all the cities and it’s amazing when you
actually go to the map and look at it it does show beyond let’s get rid of this
let’s get rid of this and scroll up to the top
nope you’re going the wrong direction there we go there’s the map it is not
just Indiana I’m amazed at some of the other stuff that I see across the state
and it’s taking a while to load up but doctor eventually it’s gonna come up and
it’s gonna show all the pins across the state hopefully it’s stuck on the John
Tipton collection I don’t know why it’s just being a little slow eventually it’s
going to come up and there’s going to be all these pins and it’s going to happen
real soon and it’s not happening but trust me it does happen it will show all
of the different you know plays you know it shows there are pins that will show
up showing where we have stuff and of course you know I have it in the
PowerPoint presentation is being really really slow for some reason it’s still
stuck on John Tipton there must be a lot of places
there’s so little just go back to this map so this is what it you know really
looks like when it comes up now let’s say you’re researching a specific area
of the state you know you got a specific location in mind so when you zoom in you
can see many items we have from specific locations or how many items we
have let’s say for example you’re researching the region you know open
you’re not familiar with the region the term it’s that’s you know that area up
there around Chicago on the Indiana side so Gary the Dunes portage Hobart
Valparaiso Crown Point Calumet City hammond and all these areas up here so you can
focus in and see and actually when I can’t do it here because this is just a
cut and paste but when you run your your mouse over these it will bring up and
show you let’s see if it finally came up oh yes it finally worked yay so yeah you
can start scrolling in oh now it’s gonna be really slow for there look at
Indianapolis it’s barely there it’s just covered by white dots we’ll give it a
second so when you start like hovering it should give you an idea of what kinds
of things what’s over here for Frankfurt click on that oh it’s being really slow
today for some reason anyway when you do click on those it should bring up see if
it’ll let me scroll again oh no it’s I don’t know what’s the sound
here in the middle of Boxley Indiana so when you click on that it should bring
up what it’s supposed to do all of a sudden we have it’s decided to be slow
and contrary maybe it just doesn’t like the map I don’t know but it should bring
up you know what items are there for some reason it’s just being
temperamental and doesn’t want to do it so you can you can click on each of
those and it will show you what kinds of things you know we have in the collection
from that area so this is great for yeah if you’re specifically in an area and
you’re wanting to do some local history you can click on those and it will
supposedly bring it up now some of the other things you know what can I do with
this stuff this was a question that I got from somebody we do have a rights
statement on the website and you notice this on a lot of digital collections
ours as long as it’s you know now there’s not a copyright issue you can do
just about anything you want and we’ll take a look at some things that you can
do off of our website but you know this has to do with copyright and fair use
and I don’t think too many of you are going to be too worried about it if it’s
a school you know it’s one of those things you can talk about with high
school students you know plagiarism and all that good
stuff and copyright at this point you know if they’re in middle school or
something they’re not really going to care about copyright they just want to
cut and paste their image do their presentation and hopefully get a good
grade so but you know a lot of people do ask sometimes about copyright I’ve had
questions about it copyright scares me it scares a lot of
people it’s not really anything to be as scared of as I as I think you know
people give good credit and things like that so when you do find something it’s
you know you can use it but we’ll talk about copyright in just a moment so when
you do find something let’s say for example you don’t know you’re looking at
this and you want to know more about it the object description is down at the
bottom this is pretty basic I used to think what is this mythical thing that
you know my friends are talking about my cataloguing friends I keep talking about
metadata I’m like what are you talking about it’s kind of mythical to me and
I’m like I’m not sure what that is so basically it’s library catalog lingo
catalogers love this kind of stuff so you know the object description
aka metadata it’s basically a description of its
information about information it talks about the item it provides the
description the subject headings the creator publishers dates and other
technical information so if you look at this example that I have you know war
gardens in Indiana it’s basically your title you know if you think about it
it’s basically like looking at a library catalog it’s kind of the similar idea
the item ID I like to think of that you know was kind of like it’s called
everything in a description a pamphlet about the Indianapolis planning war
gardens in 1917 and planning for a 1918 includes information about planning and
organizations for group schools home gardens and as well as general
background about the movement during World War one also includes application
and forms and then here’s your subject headings gardening or work so you know
if you want to know more about gardening in the collection you can click on
gardening and it will bring it up the Creator who created this the publisher
the Indiana State Council of defense in 1917 you know it was the beginning of
the war you know at any point in time the enemy is going to invade the United
States and we need to be prepared so that kind of thing the time period the
geographic location what exactly is it it’s a pamphlet it’s in English and then
you get some technical information like how did we scan this so you know do we
use a flatbed scanner did we use a something you know like a camera did we
you know use adobe photoshop to do stuff with it and so a lot of general
information can be found there now that you found something you can take a look
at it and there’s lots of interesting things you can do and I always seem to
forget about some of these other you know items that you can do up here it’s
like I’m so busy getting enthralled and enthused about you know because I
actually am kind of interested in war gardens and the time period so as I
prepare for you know next year to put out my own garden I might learn
something interesting in here not that I’m preparing for war but you
never know so anyway some of the things you can do
you’ve got students who need to need to reference the URL it’s got it right here
for you you can click on this reference you a URL up and along in this area and
it will bring up reference uh URL and there’s the actual reference which
you’ve cut and pasted into your paper and hopefully they’re doing you know
good you can also add tags which is like adding a disk you know descriptive you
know saying okay this item actually includes uh you know things on how to
get rid of pests so maybe you want to put in insects pests and you can put
your name and then you can save the tags and you can also post a comment um you
know like I really like this item or you know you’ve missed this we’ve missed
that whether we actually see it with all the items I’m not sure I don’t know if
we get a note that says hey you have a comment you need to go and take a look
at it you can also rate it if you like you can you know do a rating oh I love this
oh this is the worst thing I’ve ever seen you give it one star the other
thing is you can download you get the medium the large and the large and I can
honestly say I can never remember which is which usually I just go with a medium
and see if that’s the right size I need if not if you know delete it and then
okay I can download the large it’s just not a high priority thing on my list to
remember which one is which so I always just start downloading and see what
happens so but you can download the item so if
you’ve got somebody who’s doing research and they want to download this and save
it so they can use it on their you know you know for whatever reason they’re out
in the middle of the woods with no internet and they’re doing their writing
their paper and they’re really you know like in a cabin somewhere which like I’m
out of here I’m gonna do some writing and I go sit in the woods at a cabin and
write and then I’ve got a download of things that I need alrighty
I it does happen believe it or not you can rotate the image
you know see you’ve got a there I’ve kind of rotated image using the rotate
left and right you can focus on a specific part you can make it larger or
bigger using the scroll bar the text search if
we have done some OCRing on it which we have just I’ve just recently got the
OCR so I’m starting to OCR more materials so sometimes you really can’t do that
you can print it out if you want I’m not really sure if many people you don’t
want to do that anymore but you can download it so you know I had a question
about copyright basics you know non-copyright items are anything before
1923 that is what was set by you know in law that you know anything that’s before
you know 1923 so anything is you know free to use
however you want anything after 1923 yeah you gotta be a little bit more
careful you got to look for the copyright symbol to figure out if
somebody owns the copyright and you know they could come back and say you know
you’re infringing on my copyright yeah you know we’re kind of moving along it’s
been a quite a while since I think they visited copyright so as we get into like
the 30s 40s 50s it’s a little bit easier to do things and some things I have done
past 1923 and put up it’s just kind of a lot of school of thought behind that at
the moment that we do you know you know give that information uh you know
anything before you know this thing is a rumbly threshing and machinery and
engines it’s from 1887 that’s definitely before copyright nobody’s going to come
after you Bramley is out of business and I’m not even sure if they anybody even
owns them anymore and there is a use statement down towards the bottom here’s
the right statement the copyright notice and you know this is in public domain so
there’s really no issues so we’ve you know copyright is something to be
concerned about but not that concerned and there’s you know more you know
close-up of the not you know no copyright some things we do have that
say this is in copyright and so we use the fair use statement to say we’re
you know we’re scanning this we’re putting it up one of my big fears as I
did scan a bunch of company employee newsletters from Delco Remi which used
to be in Anderson of course they’re gone now but they were owned by General
Motors I’m kind of like is General Motors gonna come after me and tell me
to take these down so far General Motors is probably too busy doing other
things they don’t seem to really care plus there’s no copyright symbol on it I
don’t see anything that says it’s in copyright in my heart of heart I kind of
know that General Motors probably owns the copyright but I’ll let them call me
up and say we’re gonna take this down and we’re going to come after you so we
do kind of push the button a little bit on copyright you know it’s like let me
know you know if it is you know it might be covered and it’s can be complicated
so we do add you know some stuff after 1923 with some basic rules you know it’s
just kind of bear in mind you know Ella you know the LS Ayres air ograms
newsletter it’s a company employee newsletter was you know this one is done
in 1945 LS Ayers is out of business I think Carson Pierce got maybe but no
Macy’s bought them I’m not sure really Macy’s really cares you know whether
we’re scanning Ayrograms and put them up you know very local popular
department store a lot of people work here I’ve heard people say oh my mom
worked there my grandma worked there so you never know who’s gonna come along
and be like oh wow you know here’s a picture of my grandmother or whatever so
we kind of have been looking at stuff like that and then here’s an example of
what I put down you know what we put up you know but put into the boxes on them
it’s something that’s you know in copyright in copyright educational use
permitted this image may be used for you know personal education
not-for-profit purpose you know study or research we’re basically like scanning
our collection in case you know something happens to it we have you know
digital copies of it so but we claim the educational use you know permit it so I
think that’s what you know a lot of kids are gonna be doing anyway but you know
as you get into high school students this is something you know as they move
on past high school and get into college and into their adult careers it’s
something that you should kind of be aware of so we have a lot of great stuff
in our collections out there you can find materials for classroom activities
just learning about Indiana history this is just a variety of things that I’ve
thrown out there this is you know I just love this image here’s an example of
something from the genealogy collections here’s the women’s suffrage flyer that
we have up you know example of a map they’re not all blue and you know look
like this this whether is very basic state maps there’s a lot of colorful
colorful maps you know here’s the monument so there’s lots of things out
there in our collection I also want to do a pitch for Indiana memory all of our
stuff goes up into Indiana memory which is an awesome website which gives you
even more places to go and look and remember I talked about that you know
those other collections that I’m like these aren’t checked but and they’re
there but they’re not part of the state libraries they’re actually part of
Indiana memory so this is another digital project that we have going on
here at the State Library it’s for you know places out across the state if you’re
a small public library you don’t have the money to do it digital collections
but you got a closet full of stuff you got it you know file cabinet full of
materials that you think might be useful you can you know contact the State
Library and say hey you know is there way what can we do so Indiana memory is
kind of this digital collaboration between you know Indiana libraries and
historical societies take a look at it sometimes as well
collections across the state the other thing I do want to point out there’s
this great thing your teachers resources I sometimes forget it’s there and I like
to remind myself so when I am talking to my teacher friends it’s like go to
Indiana memory and take a look at this little spot that I have on here so
teachers resources best practices online tutorials tools for teaching with
primary sources Indiana memory collection lesson plans you can see all
of these you know lesson plans that have already been created
you know school librarians and teachers you’re more on top of this than I am
I’m busy going through the files going look at this cool this you know let’s
digitize this and let’s do that so I’m you know sitting at my desk scanning you
guys are out there looking for these kinds of things so this is you know good
to know about so you know for additional information you can contact the Indiana
State Library via our website or you can call us you know what quite frankly I
don’t remember whose phone number that is hopefully it’s nobody you know I
don’t think it’s Jake’s number uh you know I can’t remember who’s number I gave
hopefully it’s not Brittany she’ll get me or it can you know come visit us
at the at the libraries while we’re located 315 West Ohio Street in
Indianapolis we’re just right behind the State Capitol near IUPUI near the
Historical Society you know if you see something on the website you’re like wow
you really like to see that in person you can come in and we’ll pull it for
you you can take a look at it so that’s pretty much what I’ve got hopefully you
pulled something exciting and interesting you’ve learned something or
you’re like oh well at least I got an L you uh you know a good variety I try to
make it across the board so QA do we have any questions Kara’s gonna be
looking at the screen with the questions if you’ve got any questions I have a
question yes what does OCR stand for optical
something reading optical computer reading I always mix it up OCR is when
the computer will go through you have program and let’s say you’ve got a
typewritten item and there’s lots of keywords in there you know so what it
will do is it’ll scan it and turn it into a digital file you know I can’t
take like you know a pamphlet or a brochure or a booklet or something and
just you know scan it and it automatically reads it you have to have
a program and what it will do is they’ll go along and optically scan the words
the paragraphs the sentences and turn it into a digital file and let’s see if I
can find an example I know I’ve done some OCR recently do to do to do I know
it’s made us oh I know what I just recently did I did these guys so when
you go in if there’s something in the collection and you try to look at it
it’s not gonna search inside the item yeah
Lorraine we’re working on that I saw your question about you know anything
from the 1800s we are trying to start doing more that if it’s handwritten it’s
really difficult to do that literally you have to almost set and type in but
it’s under the transcript area and here for example here’s this page out of the
1830 Indiana Acts 14th session here’s the these two pages pages 6 and 7 if you
start scrolling down you’ll see the object description or the metadata and
down here at the bottom is a transcript so basically what an OCR does is it
creates a transcript of what’s on the page and let me tell you I’ve seen some
pretty weird things like what’s going on appropriations scientific you know I’m
like what um I don’t worry about that too much probably people are more
interested in knowing if there’s anything about you know you know James
Whitcomb Daniel J Walker you know they’re looking for keywords there was a
discussion not too long ago with a you know fellow colleague what we were
talking about this kind of stuff and I’m like isn’t it really the more important
part is getting the keywords than it is so that’s kind of what use usual
when you’re surging you’re searching for keywords so basically it’s taken oh look
and something about fencing at the governor’s circle
I know furnishing rails and all kinds of stuff so oh and here’s coal that
was 37 and a half cents and brooms at talking about brooms a brick work candle
sticks yeah so you’re really kind of you know we go back up and actually look and
see you know they’re talking about spending money that’s basically other
questions OCR before it can be a wild ride
oh my gosh yes I have tried to OCR some of the CCC newsletters they are all
literally typed on a they were typed on a typewriter did not come through at all
I have tried to OCR those and sometimes it just doesn’t work it just comes out a
big gobbly googly mess I mean this is pretty good because it’s a you know it’s
a printed item and written items has to be done by hand
so anybody else have any questions you can type them in the chat box on the
left you know there are some OCR material programs out there that you
know yeah I prefer to type it in myself sometimes yeah I know what you mean but
you know yeah I don’t know if you’d want to type in this book it’s like 50 some
pages long if not longer but sometimes it is easier to just go in and type and
do some cleanup sometimes I’ll do cleanup sometimes not you know I just
move on and be like okay you know it’s picking up key words that’s kind of the
the thing that I look at it you know it’s how I look at it doing the the key
words is more important I think than trying to get the entire text you know
some words just don’t come through and it’s like I don’t think anybody’s gonna
go in and actually look up brooms you know they might but you know and it was spelled
with you know weird or funny or something you know so is the purpose of
OCR to give people something that they can look for and if
they find something they can come in and look at it if they don’t actually get
all the information OCR is actually when you go into content DM you can
actually just go in and type in the word brooms and bring everything out it’s
only gonna search this part here so unless I go in and make a subject you
know ty you know subject category and say brooms which means I’d have to read
this entire text you know it’s not gonna pick up the word brooms that’s where
this part comes in and that’s where the OCR part comes in it all has to do with
digital searching and has to do with searching and trying to search materials
but you know I’ve not set and entered all this information in basically when
I’m yeah we’re doing that searching we’re just doing this you know subject
headings so sometimes you’ll see items there’s a few of these that I mean the
subject headings go on and on and on it’s like oh my goodness that’s because
we didn’t have OCR to help go through and scan it and actually pick up the
words okay so you know if I’m looking for an individual’s name like this guy
here Jacob D be low you know or George Johnson or Craven histor so you know if
you’re looking for something on that guy unless I’ve got it here in the subject
category he’s not gonna show up okay that’s the one thing to remember so this
is very important to try to get as you know much in there as you can but OCR
makes it just even better it’s like making you know subject
headings only you’re actually okay you know that’s a good question Lorraine I
don’t know if we offer a way you see is there a mechanism for someone to submit
a document if they have transcribed it do you mean something like in our
collection I don’t know if we have I don’t know I would have to ask Britney
who is in charge of our collections if there’s a way that you can transcribe
and our that’s a good question and I honestly unfortunately do not know the
answer yeah we could you know if you we can get back with you
Kara’s gonna make a note and we’ll see if we can I’ll ask I’ll ask Brittany
Brittany’s the in charge of the state library’s digital collections and I’ll
ask her if there’s you know transcription possibilities so I know
that other places when I worked at the public library we had all the may right
school letters and there was a way that you could volunteer to go in and
transcribe and you could send in the file and and you know could be uploaded
I don’t know if we can do that’s a good question and I’m sorry I don’t know the
answer but we can try to find out Rianne so the OCR transcription is
important because what we search for is being located in the transcription yes
so as I said yeah so if you’re looking for trying to think there was an example
somebody wanted to know about goats I had a question one time from somebody
who was asking about goats and early Indiana and he was a Conner Prairie
person think we’re doing research up there and they’re like did they have
goats in Indiana in 1830 yeah I think so and I was able to find it in the law
book well the way that I found it is I was able to go in and type in goats and
it came up through the transcription and I was able to say why yes and here’s you
know the digital item you can actually look for yourself it says you know if
you have a goat it has to be tied up or something I don’t know there was some
weird law about goats but it was a good way to really figure out you know to
find the answer to her question so does anybody else have any questions I don’t
see any typing so I’m going to say no right on the almost on the dime I am
going to go ahead and put the Leu up you can download it it’s at the top you
Encounter the past LEU certificate so you can download that for your records I will be sending out a link to the
webinar as well as the chat transcript and we will also actually be archiving
the webinar I’m putting it on on our website whenever it’s actually
transcribed we actually do transcribe our webinars first so once that’s done
we will have that up on our archived webinar page Chris thank you so much for
doing this for us today I’ve learned new things that I didn’t know yeah I was even amazed when I was
talking to my friends when we were you know I was like oh we do this and it
they were like oh my gosh we didn’t know I’m like yeah I go you know
check out our collections and even go to other places and check out other
collections this is amazing you know the amount of digital work that’s going on
and you know even you know this is just kind of a shameless plug actually just
for what we’ve got going on so there’s you know a lot of new stuff and you know
come back for future collections I know that Bethany just got a grant to do the
will Hayes collection so if you don’t know who will Hayes is thank him for
your rating system on your movies so I know she’s getting ready to do stuff
like that and we’ve got other things coming and I’m working on you know a new
project of a new collection so we just keep adding just keep checking back ok
so Tracy I see your message about the certificate link is not working in the
follow-up email that I send out I will attach the LEU certificate so you can
print it out that way no problem thanks everybody for coming
today we really appreciate your attendance and we hope that you’ve
learned something today that you didn’t know before have a great day

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